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The Biggest Time Wasters for SMEs and How to Fix Them

SME employee overwhelmed by paperwork, reducing productivity and wasting valuable business time

Small to Medium Enterprises (SMEs) face mounting pressures, tighter margins, rising compliance costs, and competitors who move faster with leaner tech stacks. Every wasted hour doesn’t just impact productivity, it causes lost profit, frustrated teams, and stalled growth.

Efficiency is what keeps your business alive.

The Biggest Time Wasters.

Endless Meetings.

Studies show that up to 71% of meetings are unproductive. For SMEs, that’s critical time teams could spend on customer value, sales, or strategy. Without clear decisions, discussions loop back, causing delays, duplication, and missed opportunities.

Manual, Repetitive Work

Approvals, reporting, data entry, and paperwork consumes at least up to 11 hours per week per employee, often more. For SMEs, this hidden workload eats into already limited capacity. It slows responses, raises error risks, and erodes morale while profits quietly slip away. 

App Overload and Context Switching 

Workers lose nearly 20% of their time toggling between apps. Instead of simplifying work, tool sprawl creates friction, slows collaboration, and frustrates teams. For SMEs, smaller teams spread thinly across more tools feel this drain even more acutely. 

Legacy Systems and Inefficient Processes

Outdated systems and poor integrations slow SMEs down, and they block growth. Legacy tech creates silos, duplication, and compliance risks, forcing teams to manage systems instead of serving customers. For SMEs, inefficiency becomes more than an IT issue but also a barrier to scaling. 

How SMEs Can Reclaim Time.

  • Automate Repetitive Work: Free your teams from manual tasks like approvals, reporting, and onboarding so they can focus on growth-driving work. 
  • Simplify Tech Stacks: Consolidate apps into a connected platform to reduce switching and increase focus. 
  • Modernise Legacy Systems: Create lean, compliant, scalable systems that protect margins and enable innovation. 
  • Build Compliance into Workflows: Embed governance and risk management into your processes so audits become seamless, not stressful. 

How JustSolve Empower SMEs to Reclaim Time. 

At JustSolve, we specialise in empowering SMEs to turn inefficiency into opportunity. Using ethical AI, hyperautomation, low-code platforms, and custom software, we deliver solutions up to 10× faster than traditional approaches. 

Whether it’s: 

  • Automating repetitive workflows, 
  • Integrating apps into a single, seamless platform, 
  • Modernising legacy systems, or 
  • Embedding compliance into every process, 

We put people at the centre of every solution, and link every build directly to your business outcomes. 

Move From Wasted Time to Lasting Impact. 

Time wasted is opportunity wasted. The SMEs that will lead are those that act decisively, simplify complexity, and empower their people to focus on what matters most. 

Are you ready to uncover where your business is losing the most time, and how to turn that wasted capacity into lasting impact? 

Let’s solve it together by setting up a Discovery and Strategy Workshop to map inefficiencies, prioritise quick wins, and design a smarter path forward. 

Botha van der Vyver

Botha van der Vyver

CEO

I am Botha, the founder and CEO of the JustSolve Group, with over 20 years of IT experience. My mission is to accelerate product development by continually uncovering faster and better ways to create, support, and scale products for global corporate and entrepreneurial ecosystems.

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